---
title: What is the 'Deferral' check box and how do I use it?
description: Race Roster Knowledge Base
---
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February 23, 2026
# What is the 'Deferral' check box and how do I use it?
The **deferral** checkbox in the participant edit modal will move the participant into a deferral list. and they will become **inactive** on your current participant list.
This tool is a great way to divide your participant list between **Active**, **Inactive**, and **Deferral** participants. Additionally, you can easily pull the list of **deferred** participants from a previous year and add them to the new event or send them promo codes to register!
To use the 'Deferral' tool, just follow the steps below:
1\. Start by signing in to your Race Roster **[dashboard](https://hubspot.raceroster.com/en-us/knowledge-base/signing-in-to-race-roster-and-accessing-dashboards?hsLang=en-us)** and select **Event Organizer** (top right)
2\. Navigate to the top of your screen and check that the correct event is showing in the white bar
3\. To the left side of your screen, you will see a menu of options for editing your event, scroll down and click **Management** \> **Participants** and then select **Participant List**
4\. The system will open up a report menu, scroll through the date and field options and make changes before hitting **View Results**
5\. You will see a search bar open on the right above your results, type in the participant's name or email to find their registration
6\. Once their name pops up, simply click **Edit**
7\. A modal will pop up with participant info, scroll through name and address info until you see **Deferral**
8\. Check off the little box beside **Deferral**
9\. Scroll to the bottom and hit **SUBMIT** to save
Once you have some individuals on your **Deferral** list, you will be able to view this by going through the following steps:
1\. Go to the **Participant List** page
2\. Navigate to the top and find the heading **Display**
3\. Use the drop down to select **Deferrals**
4\. Scroll down and select the fields you would like to see in your report
5\. Click **View Results**
6\. This will populate a participant list with only those that have been moved to the **Deferral** list
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