---
title: What are W9 submissions? (US Only)
description: Race Roster Knowledge Base
---
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1. [Race Roster Knowledge Base](https://help.raceroster.com/en-us/knowledge-base?hsLang=en-us)
2. [Event Organizers and Race Directors](https://help.raceroster.com/en-us/knowledge-base/event-organizers-and-race-directors?hsLang=en-us)
3. [Financials](https://help.raceroster.com/en-us/knowledge-base/event-organizers-and-race-directors?hsLang=en-us#financials)
February 23, 2026
# What are W9 submissions? (US Only)
Race Roster requires that all US Event Organizers complete a W-9 form via the payment profile settings page in the dashboard.
Race Roster stores a copy of your W-9 form. They are not submitted to the IRS.
What is a W-9 Form?
The W-9 form -- Request for Taxpayer Identification Number and Certification -- is an IRS form, but not one you are required to send to the IRS. Instead, you typically get one from a business that will be paying you, and its purpose is to record your tax identification number, along with your name and address. That's so the business can later fill out paperwork for the IRS, such as a 1099 form, reporting how much it has paid you. The number is necessary to ensure the IRS can identify you and connect the reported income with the correct person or business.
For W-9 form purposes, your tax identification number is generally your Social Security number, or SSN. If you run a sole proprietorship, it could be your Social Security number or your Employer Identification Number, or EIN, though the SSN is preferred. If your business is a single-member limited liability company, or LLC, the Social Security number is generally the right number to use; but if your business is a partnership or multi-member LLC, you should use the EIN.
For more detailed information about W9 forms, please visit the link below:
[https://www.irs.gov/instructions/iw9/ar02.html#d0e581](https://www.irs.gov/instructions/iw9/ar02.html#d0e581)
How do I submit my W-9 form to Race Roster?
For more information, just follow this [LINK](https://hubspot.raceroster.com/en-us/knowledge-base/how-to-create-a-usd-payment-profile?hsLang=en-us)
My W-9 information has changed. How can I update this?
Once a W-9 form has been submitted to Race Roster, it cannot be edited. A new payment profile will need to be created and a new W-9 form will have to be submitted.
- [Event Organizers and Race Directors](https://help.raceroster.com/en-us/knowledge-base/event-organizers-and-race-directors?hsLang=en-us#main-content)
- [Participant Management](https://help.raceroster.com/en-us/knowledge-base/event-organizers-and-race-directors?hsLang=en-us#participant-management)
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- [Participant Data and Reports](https://help.raceroster.com/en-us/knowledge-base/timers?hsLang=en-us#participant-data-and-reports)
- [The ASICS Runkeeper™ app](https://help.raceroster.com/en-us/knowledge-base/the-asics-runkeeper-app?hsLang=en-us#main-content)
- [The ASICS Runkeeper™ app](https://help.raceroster.com/en-us/knowledge-base/the-asics-runkeeper-app?hsLang=en-us#the-asics-runkeeper-app)
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